Our #1 tip at Tenant Resource Center - Get It in Writing! Written documentation makes it easier to protect your rights and enforce agreements.
This page contains a library of sample letters and forms for tenants & landlords. These templates are free to download and edit for your personal use. Use the guide below to quickly navigate to different categories.
Tenant Sample Letters & Forms
Eviction
| Document & Purpose | Files |
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Reply to Eviction Notice - Non-Payment of Rent Sample letter from tenant to landlord in response to an eviction notice over a lease violation of the non-payment of rent, when not in dispute. |
Word 📄 | PDF 📂 |
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Rent Payment Agreement Sample agreement between tenant and landlord to create a payment schedule for a past-due rent balance. |
PDF 📂 |
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Reply to Eviction Notice - Rule Violations Sample letter from tenant to landlord in response to an eviction notice over lease violations that are non-rent-related issues, when not in dispute. |
Word 📄 | PDF 📂 |
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Disputing an Eviction Notice Sample letter from tenant to landlord in response to an eviction notice when the lease violation is in dispute by the tenant. |
Word 📄 | PDF 📂 |
Finding Housing
| Document & Purpose | Files |
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Inaccurate Landlord References Sample letter from prospective tenant to prospective landlords for when a current or previous landlord is giving out inaccurate information in references. Can be attached to a rental application. |
Word 📄 | PDF 📂 |
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Criminal History Sample letter from prospective tenant to prospective landlords for when renting with a previous criminal history. Can be attached to a rental application. |
Word 📄 | PDF 📂 |
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Money Owed to a Past Landlord Sample letter from prospective tenant to prospective landlords for when a balance is still owed to a previous landlord. Can be attached to a rental application. |
Word 📄 | PDF 📂 |
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Credit Problems Sample letter from prospective tenant to prospective landlords for when credit history is affecting applications. Can be attached to a rental application. |
Word 📄 | PDF 📂 |
Ending a Rental Agreement
| Document & Purpose | Files |
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Breaking a Lease Sample notice/letter from tenant to current landlord to inform that the tenant is breaking the lease. |
Word 📄 | PDF 📂 |
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Non-Renewal of Month-to-Month Tenancy Sample notice/letter from tenant to landlord to end a periodic month-to-month tenancy. Learn more about how to properly count days in a notice here. |
Word 📄 |
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Mutual Termination of Tenancy Sample agreement between tenant and landlord for the mutual termination of a tenancy |
PDF 📂 |
Repairs
| Document & Purpose | Files |
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General Repair Request Sample letter from tenant to landlord for repair requests. |
Word 📄 | PDF 📂 |
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Heating Issue Sample letter from tenant to landlord for heating issues & repairs. |
Word 📄 | PDF 📂 |
Accommodations
| Document & Purpose | Files |
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Requesting Reasonable Accommodations (English) Sample letter from tenant to landlord for requesting reasonable accommodations for a disability. |
Word 📄 | PDF 📂 |
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Para Solicitar Adaptación Razonable (Español) Carta modelo del inquilino al propietario para solicitar adaptaciones razonables por una discapacidad. |
Word 📄 | PDF 📂 |
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Requesting ESA Reasonable Accommodation (English) Sample letter from tenant to landlord for requesting an Emotional Support Animal as a reasonable accommodation for a disability. |
Word 📄 | PDF 📂 |
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Para Solicitar Adaptación Razonable Para Un Animal de Apoyo Emocional (Español) Carta Modelo del inquilino al propietario para solicitar un animal de apoyo emocional ("ESA") como adaptación razonable para una discapacidad. |
Word 📄 | PDF 📂 |
Security Deposits
| Document & Purpose | Files |
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Security Deposit Wrongfully Withheld Sample letter for tenant to reply to a previous landlord when disputing wrongfully withheld items on a security deposit return. |
PDF 📂 |
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Security Deposit Payment Agreement Sample mutual agreement between tenant and a previous landlord to create a payment schedule to pay a security deposit balance owed. |
PDF 📂 |
Check-In & Check-Out
| Document & Purpose | Files |
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Check-In Form Sample form for tenants and landlords to take note of the conditions of a unit shortly after moving out |
PDF 📂 |
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Check-Out Form Sample form for tenants and landlords to take note of the condition of a unit shortly before moving out. |
PDF 📂 |
General Purpose/Other
| Document & Purpose | Files |
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General Purpose Sample Letter All-purpose sample letter. Can be used for resolving issues between tenant & landlord, tenant to tenant, or roommates. |
Word 📄 |
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Responding to a Verbal Conversation Sample letter to document a verbal conversation. Could be for conversations or agreements between tenants and landlords or between roommates. |
Word 📄 |
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Roommate Agreement Sample mutual agreement between tenants for division of rent, security deposit, utilities, roommate rules, etc. |
PDF 📂 |
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Sublet Agreement Sample mutual agreement between original tenants (sublessors), new tenants (sublessees), and landlord to create a sublet. |
PDF 📂 |
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Peaceful Enjoyment Sample letter from tenant to landlord to inform of issues impacting peaceful enjoyment of the unit (neighboring tenants, noise, smell, etc.) |
Word 📄 |
Landlord Sample Letters & Forms
Ending a Rental Agreement
| Document & Purpose | Files |
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Non-Renewal of Month-to-Month Tenancy Sample notice/letter from landlord to tenant to end a periodic month-to-month tenancy. Learn more about how to properly count days in a notice here. |
Word 📄 | PDF 📂 |
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Mutual Termination of Tenancy Sample agreement between tenant and landlord for the mutual termination of a tenancy. |
PDF 📂 |
Payment Agreements
| Document & Purpose | Files |
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Rent Payment Agreement Sample agreement between tenant and landlord to create a payment schedule for a past-due rent balance. |
PDF 📂 |
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Security Deposit Payment Agreement Sample mutual agreement between tenant and a previous landlord to create a payment schedule to pay a security deposit balance owed. |
PDF 📂 |
Check-In & Check-Out
| Document & Purpose | Files |
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Check-In Form Sample form for tenants and landlords to take note of the conditions of a unit shortly after moving out |
PDF 📂 |
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Check-Out Form Sample form for tenants and landlords to take note of the condition of a unit shortly before moving out. |
PDF 📂 |
General Purpose/Other
| Document & Purpose | Files |
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General Purpose Sample Letter All-purpose sample letter. Can be used for resolving issues between tenant & landlord, tenant to tenant, or roommates. |
Word 📄 |
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Responding to a Verbal Conversation Sample letter to document a verbal conversation. Could be for conversations or agreements between tenants and landlords or between roommates. |
Word 📄 |
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Lease Agreement Violations Sample letter from landlord to tenant asking to resolve non-rent related lease agreement violations (noise complaints, trash on property, etc) |
Word 📄 | PDF 📂 |
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Repair Request Sample notice from landlord to tenant of receiving a repair request and giving notice of entry into the unit. Also includes a response for the tenant to give in acknowledgement of the notice. |
PDF 📂 |
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Sublet Agreement Sample mutual agreement between original tenants (sublessors), new tenants (sublessees), and landlord to create a sublet. |
PDF 📂 |